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PTC Meeting Minutes
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Tuesday, 26 April 2011 11:14 |
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PTC Meeting Minutes
March 8, 2011
Six lovely ladies in attendance.
Suggestion to make the April PTC Meeting in the evening to coincide with a movie night for the kids on campus.
Northwest Nature Shop offers a fundraising evening where JMS can get a percentage of their profits on a given day. Aura is confirming the date for this, but has had verbal confirmation that it will probably be in May. Yogurt Hut also does an event like this, Aura will check into this a inquire if it would be a Wednesday when Duane is already leading the music group there.
Courtyard Days coming up: April 8, K-4 graders, April 21, 5-8 graders. Lots of parents needed. Major courtyard clean up. Parents please bring in 6 packs of annuals and perennials. Pond, Pavers, Cob oven, Wall all need attention. Please see Pat, Tim, Maribeth for specific projects. Throughout the month of April is get the courtyard up to par time! You can also pitch in when you can, by weeding, mulching, etc. There are a lot of great tiles in storage that could still be used in courtyard for mosaic project—Anyone interested?
Financial Report: Lauren. We currently have $9,554 in the account.
We passed a motion to fund Joyce’s position (Art Focus and Outdoor Coordinator) and Sue’s position (drumming) for the rest of this year. This will cost the PTC just more than $1000 in additional funds. Afro Cuban drumming is very important; it uses both hands, brings kids together, attracts kids who aren’t usually interested in music.
Ashland Schools Foundation-April 7th is our date to participate in the phone call event. It would be wonderful for everyone to work together to benefit our whole school district. Please sign up for the night! Or choose another night that is better for you. There is wine, dinner served, etc. it can be a really fun night if we all sit together.
John Muir Birthday Bash April 22 FUNDRAISER
An additional 2000 tickets were printed today (bringing our total of printed tickets to 5000). Tables are going well—remember to emphasize that we are a public school and that the money goes to the arts and outdoor education. Fundraising meeting on Mon. March 6th-formed an outline of what the evening will look like. There are lots of fun ideas. Ticket sales are going well; let’s keep the push going over the next couple weeks!
Reflections on how much we love Lithia Park.
Aura donated lots of cute material for Pat’s class to make napkins add to the JMS general supplies. Sewing machines welcomed. Let Pat know if you’re available to help with this project.
Next PTC Meeting April 12th @ 6:30 p.m. at the school. Bring the kids for a movie and popcorn. If you have a suggestion for what movie you’d like to see played, email Tracy at
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Tuesday, 26 April 2011 11:11 |
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JOHN MUIR PTC MEETING FEB. 8th, 2011 15 People in Attendance The meeting was opened with Katherine wishing Pat and Lori well and how much we will miss them. We are a strong community and will continue to be one. Open House Dates & Volunteers: Applications are now on-line for the John Muir School. The first tour for new parents is Feb. 9th, 9:30-11:00. The community would like two parents available for tours and questions. The next tours are: March 8th, 12:30-1:30 April 4th, 10:00-11:00. Let Wendy know if you are available. Thank- you! Art Focus Update: Joyce talked about art focus and the success. Students and the staff are enjoying Art Focus time. Joyce would like feedback from parents. There will be an opportunity in the annual survey from the site council. Spring classes look good. The PTC hired Joyce to coordinate the outdoor educational field trips and art focus. We are currently needing to review how many hours PTC budgeted to pay Joyce for this year and compare that to the number of hours she has already worked this year. Development of the Art Focus program took a lot of hours in the beginning of the year. We are looking at ways to fund and support her for the rest of this school year. The fundraiser this year is crucial to the program. Joyce could also use parent volunteers to teach a class or help find instructors. The classes are offered as two 45 minute sessions. If you would like to see an example, a list of classes and times for the winter session will be on the parent bulletin board. Contact Joyce if you have and ideas! Review of Budget: See attachment of current budget report on parent bulletin board. Review of past and present income and expenditures. Hard to figure out next year budget without knowing how our fundraiser will go or what cuts will be made district-wide. We have to have the best fundraiser ever! The PTC covers many things, such as music-community time (Duane), art focus, garden, courtyard, Lithia Park, Earth Teach, field trips, supplies for outdoor and art focus, scholarships, yearbook and much more.... Music Program: Discussion on what music will look like for next year. Some addressed it should be changed for the community time. Everyone likes what Duane is offering for his time. Would like to embellish. Different ideas were discussed and all are welcomed. Two days of community time of just singing/vignettes. A group of parents with students to lead the days? Perhaps use the art focus classes to share/lead the morning time. Find a person for 1 hour 3x a week. Fit this person into the budget (discussing how). Restate the times for Parents to join us. Community time is Tue @ 8:15 Wed 10:30-11 Led by Duane, would love parent musicians to join in Thur @8:15 Elisa and staff are discussing ways that would allow parent involvement more. John Muir Birthday Bash: April 22, 2011 The fundraising committee is in the process of collecting certificates and donations from local businesses. It is a wonderful community effort as many families are participating! Tickets will be made next week and distributed through the classroom teachers. Tables to sell tickets will be in March. Jennifer Crane is the contact person. There is also a sign up sheet at the front office. We must stop selling tickets to the public before April 1st. Our goal is to raise @ least $7,000 to keep our awesome programs going. Still collecting items/services for the silent auction. PTC Meetings: Alternate meetings seems to bring in different people. Next meeting will be in the evening @ 6:30 @ 1260 Kirk Lane off of Fordyce. (Aura Johnson’s house, Owen’s mom) Mark your calendar. May 14th Roller Skating @ Roller Odyssey. Evening. More details later. School Board meeting is canceled Feb.28th. There will be a parent night scheduled soon. Survey will be out end of February from the site council. Please fill out and return. Very important to have 100% participation. Discussion on how much Wendy does for all of us. Please take time and thank her. Three more families desperately needed for the garden. Please contact Patti Ruiz. #482-2826
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Sunday, 14 November 2010 11:49 |
John Muir PTC MeetingNovember 9, 2010
Agenda:1. Site Council Report2. Garden Update3. Website4. Solstice Celebration5. Winter Festival6. Two Ashland School Board Positions Coming Open
From Last Meeting: 1. The PTC needs a new treasurer by December to take over from Lauren2. The PTC needs a substitute secretary for December3. A materials wish-list will be created by staff for the JM community
Outcomes/Agreements/Requests From This Meeting: 1. JM families will think about if they know anyone who might want to run for the Ashland School Board.2. JM families will attend the Winter Festival on December 10.3. A Solstice Celebration Subcommittee (Pat, Maribeth, Paul, and Ramana) will plan our Solstice Celebration, which takes place on December 17.4. The JM website will be reevaluated and a vital communication center will be developed.
Highlights So Far this Year: Parents expressed appreciation for all that has happened so far this year at school. Highlights included parent day at Earth Teach, garden food into the cafeteria, the cob oven pizza cooking, and TouVelle park at the beginning of the year.
District Wide Holiday Policy: The district’s new policy recommendations have been made. Teachers are asked to teach beyond Christianity and Judaism, and focus on the spirit of the season; how religion tends to follow the seasons. Displays have to be diverse. In the classroom there can be one religious display after the other, but in a public space all of the religious displays must be displayed together.
JMS Site Council Report: In site council, the effort has been to match school improvement goals to the district improvement goals. The Olders were very articulate how they liked the new math presentation style (Marcia teaching half of the class at a time). Students from JM are doing well in high school.
We have a lot of Title 1 money this year, so JM was able to hire another EA and is funding an after school homework club. This year we offered a summer school right before school started, targeting the kids who are new to JM. We will do this again next year. Claire Miga volunteered to join site council.
Garden Update: A new, funded, position is a liaison between the garden and the AMS cafeteria. With our parent support base, we are doing well. Maintenance has also been very supportive; they bring supplies into the garden; we give them food. We only sell to JM families, so as not to compete with the farmers’ market. We are experimenting with dehydration, and trying to advance the pantry arts. Have had two strategic business plan meetings.
Website: Discussed the desire to put our website onto the district website. Give a teacher access, and keep it dynamic and easy and put all the photos and videos on it.
Solstice Celebration: Design of Solstice Celebration of reviewed. Suggestions noted. Subcommittee formed to finalize plan: Ramana, Maribeth, Paul, Pat. Will report back.
Winter Festival: Wear pajamas and slippers! On December 10th 6:30-8:30 p.m. There will be water bottles and cards for sale, cookies, and a re-gifting event. Make snowflakes with Pat. Game room. The fundraising committee will need $700 to buy the wholesale water bottles. Donations of re-gift items can be placed in the boxes behind the TV in the library. Twinkiling white lights to lend can be place in Rubbermaid container under Wendy’s desk (with your name taped on them!)
Two School Board Positions Coming Open: An announcement was made that there will be two school board positions open in the spring and if anyone knows someone who would be interested in serving the community of Ashland in this way, please encourage them to file. School Board decisions include funding for Educational Aides, cafeteria management and other JMS policy. Candidacy paperwork must be filed early next year and the election will be held in May 2011.
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Thursday, 14 October 2010 06:20 |
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John Muir PTC Meeting Summary
October 12, 2010
Attended: Katherine, Tracy P, Aura, Tara, Mary, Tracy H, Pat, Elisa, Peter C, Patti, Camille, Lauren, Joan, Grant, Pauline, Jennie C
AGENDA item: Volunteer Summary–Holiday Committee–Garden Update–Site Council–School Play & Grant–Music Program–Evening PTC Meetings–Fundraising Report – Financial Update
Volunteer Summary Sign-ups from last meeting distributed and discussed. There are forms on the PTC board for folks to fill out and submit to PTC president, Katherine Holden.
ASD Holiday Committee: There has been a committee formed to create district wide policy, it includes reviewing other district's policies and create one for ASD. Meeting again on the 26th. Patti Ruiz is the JMS representative on the committee.
Garden Update: Patti reported that the garden committee has been happy to have students out in the garden. Community collaboration is great too. Fall and winter gardens are planted or planned. Jobs can be had at anytime, there is a yellow tube in the garden that also has a way for folks to record their volunteer hours. Next Community garden day Oct. 20th
Site Council: Meet for the first time this year, last week. Reviewing goals. There was a great student representation. Focus on ASDs foreign language project, the district is asking site councils to make recommendation. There are 3 styles/systems that are being considered. Pat suggested a 4th option, ASD purchase Rosetta Stone license for whole district/all families.
School Play & Grant: Bianca came to present to the PTC, she is seeking permission and support to do a school play. Peter C. suggested dramatizing vignettes; folks liked that idea, elaboration on student written scripts. Katherine suggested an all school email go out. Lauren said she'd help Bianca meet the drama teacher at AHS and possibly find a senior to take this as a senior project.
Music Program: Elisa acknowledged that Janet & Duane are still adjusting to being part of JMS, and that she is hearing concerns from students and parents as well as folks who are very happy. She has shared suggestions with them about bringing back the old songs, taking suggestions from students, and using the tambourine less. Duane's material and the rock band are good for the olders. Duane is using 10 - ¼ sized violins to teach Pat's class the violin. He hopes to teach whole JMS the violin and bring in high school aged kids to assist. Focus time allows students time for other instruments. Janet's Glee Club is going well. Students & families are welcome to bring in new songs.
Evening PTC meetings: Katherine suggested one evening meeting every few months. Try it and see, if it's the same folks then we know after school is fine. In November the PTC will hold an evening meeting, Tuesday November 9th, 7pm at Katherine's house. 152 Orange Street. There would be no childcare provided.
Fundraising Report: There will be a winter social gathering Winter Festival that could have Art Focus items for sale. Jennie Crain volunteered to help kids make more stuff after school. Friday, Dec 10th. Using hallway for crafting display and snacks. A classroom will be set up for re-gifting, items will be for sale. 8th graders are doing art for stainless steel water bottles to sell. There will be kid made cards for sale too. Next Fundraising Meeting is October 18th after school.
Financial Update: Lauren passed out a report. First month of school provided $300 in Scrip money. |
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Wednesday, 22 September 2010 06:29 |
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John Muir PTC Meeting September 14, 2010
We had a GREAT turnout for he first PTC meeting of the year! Thanks to all the parents and JM staff that were able to come, and to the support of the many more who attended in spirit. And a shout out to Ella and Emily for fabulous childcare!
Agenda:
1. Welcome
2. PTC Handout
3. Budget
4. Scrip
5. Garden
6. Walk/Bike Carpool Month
Outcomes/Agreements/Requests From Meeting:
1. The PTC needs a new treasurer by December to take over from Lauren.
2. The PTC needs a substitute secretary for Oct-Nov-Dec.
3. The JM community will walk/bike/carpool to school this month, and JM children will sign their names on the poster in the main entry room as many times as they do.
4. The JM community will help in the JM garden. The Farm-to-School effort funds parent helpers and the AMS cafeteria will be using JM garden produce in school lunches (we will get notice of those days so that our community can partake fully)
5. The JM community will attend the welcome back picnic this Wednesday, September 15. Established JM families will “adopt” a new family that evening.
6. Ramana will be the incoming Scrip Coordinator.
7. The JM community will sign up for eScrip and buy Shop-N-Kart Scrip.
8. Staff will now discuss funding requests among themselves and go to Elisa (principal) with the requests and she will go to the treasurer with a prioritized funding request list.
9. A materials wish-list will be created by staff for the JM community.
Attachments:
PTC Handout
PTC 2010-2011 Budget (Approved unanimously)
Discussion
Budget: A public school is a place all families should be able come to without monetary pressure. Budgeting and creating scholarships is integral to allowing this. No family should feel they “can’t afford” JM.
There was unanimous approval of budget with additional funding to $1000 for the courtyard. Appreciation was expressed for Lauren’s fine work.
Garden: Tracy and Patti, the garden coordinators, shared that the new food service at AMS is using produce in the cafeteria from the JM school garden. We have three years to prove we can “do it” before the district looks at bringing in an outside food service again. So we should really go for it as a community, and partake at AMS when the cafeteria will be serving our produce.
The garden is a part of the JM Outdoor Education Program. Students will do their seed unit in the garden. The 5th-8th graders will be using the JM garden and other local gardens such as Eagle Mill Farms on Fridays.
The garden is easier than ever to volunteer in: a deer fence is in; a water faucet with city water is installed; a drip system is now in.
A two-year strategic plan in the works. Future ideas: cleaning station – big compost pile – two season garden (maybe three season?). Tract and Patti are forging ahead with the idea that the families will be right behind the whole project. They are looking ahead to next year to develop the Pantry Arts; canning, dehydration, freezing and pickling.
Walk and Bike Month: Jenny Crane volunteered to get snack bars in conjunction with the Bike to School Day swag.
Respectfully submitted by Ramana. |
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